The problemYour stock count and QuickBooks disagree again, and someone is retyping every order.
In shortERP development services build one system where your stock, orders, purchasing and production agree, connected to the QuickBooks or Xero you already use. We build custom ERPs for distributors, small manufacturers and multichannel brands that have outgrown spreadsheets. Projects start from $15,000, priced per phase, with a first module typically live in 10–20 weeks.
Another stock-out the spreadsheet said would not happen. Shopify sells an item that is not on the shelf, wholesale orders get retyped into QuickBooks and take the same stock out twice, and month-end takes a week because nothing matches. Then the NetSuite or Odoo quote comes back at six figures, with a year of implementation attached.
ERP sounds bigger than it is. For most small and mid-sized businesses it means one system where orders, stock, purchasing, production and the numbers agree. We build that operational core around how you work and connect it to QuickBooks or Xero, which keep handling the regulated accounting. You get one source of truth without paying for modules you will never open.
Maintained by Haider Ali, Founder & CEO · Updated
These are the problems that send product businesses looking for an ERP. Each one has a specific fix.
Someone updates stock in both systems by hand every day, counts drift apart, and customers buy items that are not on the shelf.
What we doWe keep one stock record and sync Shopify, Amazon and QuickBooks from it in both directions, with every movement logged so a count can be explained, not just corrected.
Double-counted inventory, wrong cost of goods, and payouts that will not match the original charges. That means hours of reconciliation at month end.
What we doOrders from every channel land once, in one order flow, and the invoice and payment go to QuickBooks or Xero automatically. Nobody retypes an order.
A job starts, a component turns out to be short, purchasing reacts late and the floor waits. The spreadsheet that tracks it makes sense to one person.
What we doBills of materials deduct components as finished goods are made, and reorder points raise purchase orders before you run out instead of after.
Packaged ERP can mean yearly licenses, partner fees and months of implementation before anything works. That is cash a growing business needs elsewhere.
What we doWe build only the operational core you need, priced per phase from $15,000, starting with the module that hurts most. QuickBooks stays for accounting.
The process that sets you apart stays in spreadsheets, or customizations stop working when the platform upgrades and need paid rework each version.
What we doWe model your workflow as it actually runs. The code is yours, so a vendor's version upgrade cannot break your customizations.
Staff keep both systems going, data cleanup never finishes, and the project eats a year of management time with nothing to show for it.
What we doWe phase the build, clean the data first, and run old and new side by side with daily comparisons until stock counts and order totals match.
We would rather tell you now than take the project and disappoint you.
| Starts from | $15,000, fixed price per phase |
|---|---|
| Typical timeline | 10–20 weeks to a first module in daily use |
| Best for | Distributors, small manufacturers and multichannel brands with roughly 10–100 staff |
| Not for | Payroll, tax filing or statutory accounting built from scratch |
| Usually built first | Inventory or orders, whichever hurts most |
| Connects to | QuickBooks Online, Xero, Shopify, Amazon, WooCommerce and barcode scanners |
| What you own | The code, the database and the hosting account |
| Built with | TypeScript and PostgreSQL |
Worth knowing: The riskiest part of any ERP project is the switch-over, not the software. Running old and new systems side by side for a few weeks, comparing stock counts and order totals every day, is what turns launch day from a gamble into a non-event. A proposal without that parallel run is cheaper because it skips the part that protects you.
Stock by location, lot, expiry date or serial number where you need it, with every movement logged so counts can be explained rather than corrected.
Quotes, sales orders, picking, dispatch and returns in one flow, from every channel, so nobody retypes an order.
Reorder points, purchase orders and supplier lead times, so you buy before you run out instead of after.
Bills of materials that deduct components as finished goods are made, for manufacturers, kitchens and assemblers.
Invoices, payments and journal entries sent to QuickBooks or Xero, so your accountant keeps working where they already do.
Two-way stock sync with Shopify, Amazon or WooCommerce, and barcode scanning for receiving, picking and counts.
Margins, stock value and fulfillment times calculated from the same data, so two reports never contradict each other.
A 22-second look at ERP software we build: wholesale and Shopify orders reserve stock once, QuickBooks stays in step, and low stock alerts a person. From $15,000, 10–20 weeks.
Your stock count and QuickBooks disagree again. Stock updated by hand, twice. Customers buy items you lack. Production waits on missing parts. There’s a better way. ERP development: stock, orders, purchasing, one system. Inventory you can trust. Purchasing and suppliers. Accounting connected, reports agree. From $15,000 · 10–20 weeks · fixed quote. Get a fixed quote. pixelandoak.com/services/erp-development
No. QuickBooks is accounting software, not an ERP. It records sales, bills and payments well and can track basic inventory, but it was not built to run stock across locations, production, purchasing and several sales channels at once. Most businesses outgrow it in operations long before they outgrow it as a ledger. Signs you are there:
You do not have to leave QuickBooks to fix this. The common path is to keep it, or Xero, for accounting and add an operational system that feeds it clean invoices and payments.
Packaged ERP is the right answer more often than custom, and we will say so when it is. A rough guide:
| Option | Suits | How you pay | Watch out for |
|---|---|---|---|
| NetSuite, Dynamics, SAP Business One | Larger companies with standard processes and an implementation budget | Yearly licenses plus partner implementation fees | Long timelines and license costs that never stop |
| Odoo | Smaller businesses happy to work the way its modules expect | Per-user subscription plus setup | Heavy customization can break at version upgrades |
| QuickBooks or Xero plus add-ons | Simple stock and orders, one or two locations | A monthly fee per app | Strains with production, several warehouses or one-way syncs |
| Keep QuickBooks, build the operations core | Accounting is fine, operations are not | From $15,000 per phase, then hosting and support | Two systems to connect, so the sync must flag every failure |
| Full custom ERP | Workflows specific to you and part of your edge | Fixed price per phase, then hosting and support | You own the maintenance, so budget for it |
For most small product businesses, the fourth row is the sensible starting point: keep the accounting package your accountant already knows, and build the part that is genuinely yours.
Most ERP failures are switch-over and data problems, not software problems. These are the steps we do not skip:
Deliberately mainstream choices. You should be able to hand this to any competent developer later without them needing to learn something exotic first.
Next.js, React, TypeScript, Tailwind CSS
Node.js, Next.js API routes, Cloudflare Workers
Postgres, Supabase, Cloudflare D1 and KV
Sanity, Payload, headless WordPress, or plain Markdown
Stripe, Shopify, WooCommerce
OpenAI, Anthropic, and open models where they fit better
Vercel, Cloudflare Pages — in your account, not ours
Plausible, Fathom, GA4, Search Console
Not sure whether an ERP is what you actually need? Send over what you are trying to fix and we will tell you straight — including if a smaller job would do it.
Ask us first →From an order arriving to cash in the bank, step by step, including the workarounds people use today.
A fixed price per phase, starting with the module that hurts most, usually inventory or orders.
New and old systems side by side, with daily comparisons, until the numbers match.
Cut-over on a quiet day, staff walked through it, and support while the new habits settle in.
AI agents from our Engineering, Quality & Security and Design & Film divisions do the work, in parallel. Haider Ali, founder and CEO, agrees the plan with you and signs off everything before it reaches you.
Real work that uses the same skills. Every card links to something you can open and inspect yourself.
Billing, recipe-based stock, rider cash settlement and shift close for restaurants. Runs every day at a restaurant in Karachi.
Headless ShopifyA Next.js store with a towel designer. Every order reaches Shopify as a draft order through the Admin API, with live carrier shipping rates.
No. QuickBooks is accounting software with basic inventory tracking. An ERP also runs operations: stock across locations, purchasing, production and orders from several channels. Many businesses keep QuickBooks for accounting and add an operational system that sends it invoices and payments, rather than replacing it.
Our ERP projects start at $15,000 for a focused operational system, usually one module such as inventory or orders. Systems covering several departments cost more and are built in phases, each with its own fixed price. Afterward you pay hosting and, if you want it, a monthly support plan.
A first module is usually live in ten to twenty weeks. Systems covering several departments are built in phases over six to twelve months, so you use each part as soon as it is ready instead of waiting for all of it.
Yes, and it is often the best route. QuickBooks Online and Xero both have well-documented APIs. Invoices, payments, customers and journal entries sync automatically from the operational system, and we design the sync so a failure is flagged to a person rather than silently skipped.
Buy when your processes are standard and you have an implementation budget; a packaged ERP is proven and well supported. Build when your workflow is specific, when you only need the operational core, or when license and partner fees outweigh the value. We will tell you honestly which fits.
Yes. The ERP holds one stock record, and Shopify, Amazon or WooCommerce read from it and send orders back through their APIs. Sales on any channel reduce the same stock, so you stop updating counts by hand in two places.
It is exported, cleaned and imported. That means de-duplicating item lists, fixing negative inventory, and checking opening stock and open orders against the old system before switch-over. The old system stays readable for reference.
You own the code, the database and the hosting account. Any developer who knows TypeScript and Postgres can maintain it, or we can on a monthly support plan. Nothing is locked to us.
Usually because of the switch-over, not the software: dirty data, a big-bang launch and staff trained on a demo instead of their own work. We phase the build, clean the data first and run old and new systems side by side until the numbers match.
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